Job Responsibilities;
• Provide administrative support for application and visa matters.
• Manage executives’ calendars that includes scheduling meetings, trainings (off-site and/or internal), events etc.
• Perform administrative support duties, including but not limited to drafting and typing correspondence, making copies, preparing binders, answering and screening phone calls and directing inquiries to the proper party within the team, and maintaining and ordering office supplies.
• Prepare meeting materials including assisting with the creation of the presentation, handouts and other related materials, as well as printing, binding and collating of materials.
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets and documents in support of team activities.
• Process expense reports and provide general information to incoming calls regarding accounts payable, purchasing, travel policy and expense reporting.
• Provide back-up assistance to directors or other administrative support team members as needed.
• Take initiative outside of job description as business continues to grow and this role evolves.
Job Qualifications Requirements;
• Minimum 1-2 years of experience in a similar role, College degree a plus.
• Able to work independently and manage multiple tasks simultaneously with a high degree of accuracy in a changing environment.
• Flexible working hours to adjust to the needs of the business and in consideration of supporting Executives.
• Discretion combined with poise and professionalism in all communications.
• Must be able to exercise good judgment regarding information which may be confidential.
• Must have excellent communications skills both verbal and written in English, with demonstrated ability to communicate well with colleagues at all levels including senior management.
• Ability to operate effectively and efficiently in a challenging, fast-paced environment.
• Solid planning, organizational and written and verbal communication skills.
• Expertise using Microsoft products including PowerPoint, Excel, Word and Outlook.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Exceptional interpersonal skills.
• Friendly and professional demeanor.
• Ability to recognize potential issues as they arise and escalate appropriately while also demonstrated initiative and a proactive solutions oriented attitude.